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This sample business case contains an executive summary. This section briefly describes the selected option and the key benefits it will bring.Foundation

ReasonsLearn the fundamentals of the P3O project management office.

The reasons for the project are clearly spelled out when describing the 3 current problems which the company faces.Practitioner OptionsIncludes Foundation & Practitioner combined option.In this example, there are 2 options (other than do nothing) which have been examined. Each option is summarized and the reason why option 3 is the preferred option has been stated.Workshops

BenefitsIntroduction to Project Management

Well, these are in fact something else – they’re called outcomes. Outcomes are the results of the changes which come about by using the new handheld devices. The ways you measure the improvements resulting from these outcomes are known as benefits.Project Management Essentials

This example also contains a dis-benefit which is that the back-office staff morale will be lower due to reduced overtime payments. A dis-benefit, if you’re wondering, is a negative consequence of a project. It’s not the same as a risk which implies something uncertain. A dis-benefit is something which you know will happen because of the project and it has negative consequences for the organisation. It’s the opposite of a benefit!Writing Business Cases

TimescalesHalf-day workshop to learn to write robust business cases.

Just as we saw in the previous example, the business case contains 2 timescales – the project timescales (i.e. the time it will take to complete the project) and the benefits realization timescales (i.e. the time over which benefits are expected to be realized).AI in Project Management CostsLearn how to use AI tools in everyday project work.

Again, there are 2 costs – project costs and the ongoing operational costs over the benefits realization timescale. When the decision is taken whether to invest in this project, the total costs (i.e. project costs and ongoing operational costs) are weighed against the expected benefits over the same time period.ARTIFICIAL INTELLIGENCE (AI)

RisksBCS AI

One major risk has been identified in this example, but on your project, there could be many risks.Foundation Investment appraisalLearn the fundamentals of artificial intellegence.The final section is the investment appraisal. The investment technique used in this example is called net benefits. As you can see from the table, the project and operational costs are recorded for each year of the investment.AI Project Governance Framework (AIPGF)

The project lasts 1 year which is why the project costs are zero after year 1. Of course, the benefits won’t be realized until the solution is in place and the company starts to use the handheld devices.Foundation

Agile transformation: What should ‘good’ look like (and what to be wary of)?

Business case templatePractitioner

business case templateWorkshops

is free to download.AI in Project Management

SummaryLearn how to use AI tools in everyday project work.A business case is the most important document on any project. That’s because it justifies the investment.AGILE

It helps an organisation be clear about why a project is needed, and what the results of the investment will be. This is crucial because no organisation has unlimited funds to spend on an unlimited number of projects. Therefore, a business case gives confidence to senior managers when deciding to invest in one project rather than another.AgilePM

However, as you have seen in this article, a business case is something which you can find useful when taking major decisions in your own personal life. Remember – a business case doesn’t need to be a lengthy document. It could easily be a few notes scribbled on the back of something or even sent in an email.®

Whatever form your business case takes, remember one thing – it will help you or your organisation take sensible decisions about committing time and resources to a project or activity. – Agile Project ManagementRemember, if you want to learn more about developing a business case, and learn many of the techniques useful for assessing business problems, consider attending a classroom Foundation business analyst courseLearn the key principles of Agile Project Management.

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