Introduction
When it comes to managing projects, having the right tools is essential. That’s where a project tracker comes in. A good project tracker can supercharge your team’s efficiency and outcomes. In this article, we’ll dive into some of the best project tracker options available.
What is a project tracker?
A project tracker is a tool that allows you to monitor and manage various aspects of your projects. It includes tasks, timelines, resources, and budgets. It’s like a central hub for all your project-related information.
Why use a project tracker?
There are many benefits to using a project tracker. Some of the key ones include:
- Improved organisation and visibility
- Better resource allocation
- Enhanced collaboration among team members
- Timely identification of potential issues
- Accurate progress reporting.
Top 10 project tracker tools and templates
1. Monday.com
Monday.com provides an easy-to-use work management platform that can be used to track project progress and facilitate collaboration among team members. It is designed for teams of all sizes and offers a flexible and customisable interface and workflows.
Key features
- Multiple project views including Gantt, Kanban, and Timeline
- Resource management and time tracking
- Automations and integrations with other tools
- Mobile app for on-the-go access.
2. Smartsheet
Smartsheet is a spreadsheet-like work operating system that allows teams to create and manage projects effectively. It is designed to be easy to use, even for those who may be new to project management.
Key features
- Customisable templates
- Real-time collaboration
- Automated workflows
- Robust reporting and analytics.
3. Etsy project management templates
Etsy is an online marketplace that sells handcrafted and vintage items and materials from all over the world. You can find numerous customisable project management templates there as well.
Key features
- Offers a diverse collection of beautiful designs and layouts
- Available in printable and digital formats
- Templates can be easily tailored to suit specific project requirements
- One-time purchase with lifetime access.
4. Adobe Acrobat project management templates
Adobe Acrobat provides a set of professionally designed project management templates. You can easily edit them with Acrobat Reader.
Key features
- High-quality, professionally designed templates
- Easy to edit and customise
- Compatible with Adobe Acrobat Reader
- Suitable for various project types and industries.
5. Wellingtone project management templates
Wellingtone is a knowledge-based solution in the field of project management. Their website provides users with a set of fully featured templates for different project types.
Key features
- Templates are created based on PMI, PRINCE2, and other standard industry guidelines
- Covers all areas of project management
- Updated regularly to reflect industry changes
- Suitable for both beginner and experienced project managers.
6. Asana
Asana is a project management software that provides teams with a visual way to plan, organise, and track work. It offers a user-friendly interface, flexible features, and integrations with many other apps.
Key features
- Task dependencies and milestones
- Team collaboration tools
- Integration with popular apps
- Customisable dashboards and reporting.
7. Trello
Card-based Trello is a visual project management tool that allows users to track the progress of their projects. It is well suited for smaller teams or individual use.
Key features
- Kanban-style boards
- Simple drag-and-drop interface
- Power-Ups to extend functionality
- Mobile app available for iOS and Android.
8. Microsoft Project
Microsoft Project is a software application that is widely used for managing complex projects. It is known for its powerful features and comprehensive functionality.
Key features
- Advanced scheduling and resource management
- Integrates with other Microsoft products
- Comprehensive reporting and analytics
- Ideal for large-scale and enterprise projects.
9. Jira
Originally developed for software development teams, Jira has become a popular project management tool for various industries and project types.
Key features
- Agile project management capabilities
- Customisable workflows and issue tracking
- Vast integration ecosystem
- Advanced search and filtering.
10. Notion
Notion is a versatile workspace that combines note-taking, databases, and project management functionalities.
Key features
- Extremely flexible and customisable workspace
- All-in-one platform for multiple tools
- Collaboration through editing and sharing
- Variety of templates for different project needs.
How to choose the right project tracker
Criteria for selecting a project tracker:
- Size and composition of the project team
- Type, complexity and expected duration of the project
- Financial resources available to the project
- Desired features and capabilities (e.g. time tracking, resource allocation, task management)
- Integrations with other tools and systems
- User-friendliness and training requirements.
Implementing your project tracker
After selecting a project tracker, follow these five steps to implement it successfully:
- Define clear objectives and milestones for your project.
- Set up your project structure and workflows within the tracker.
- Train your team members on how to use the tool effectively.
- Regularly update and maintain your project tracker with accurate data.
- Review and adjust your processes as needed to optimise productivity and efficiency.
Conclusion
Choosing and implementing the right project tracker can make a significant difference in your team’s productivity. Whether you opt for a robust software solution or a simple template, select a tool that aligns with your unique needs and use it consistently throughout your projects for best results.
FAQs
How often should I update my project tracker?
You should update your project tracker daily or weekly, depending on the speed and complexity of your project.
Can I use multiple project trackers for different aspects of my project?
Although it is technically possible, it is better to use one detailed project tracker for all aspects of your project. This will help to prevent inconsistencies between different trackers.
Are free project trackers as effective as paid ones?
Free project trackers can be effective for smaller and simpler projects. Paid project trackers usually have more features and are better for more complex projects.
How can I encourage my team to use the project tracker consistently?
Set an example and provide training. Show your team the benefits of using the tracker. Make it a regular part of your team’s workflow and meetings.
Can project trackers help with remote team management?
Yes, many project trackers have features that can help with managing a remote team. These features include real-time updates and communication tools.