IntroductionAgileBA

Selecting PPM tools and techniques®

The PMO will normally select appropriate – Agile Business AnalysisPPM toolsFoundation and techniques. When doing so it is always best to consider the PPM maturity of the organisation. Tools can be expensive. Off-the-shelf packages doing everything can be tempting but can also be a waste of money if not used. It might be the case that a cheaper, simpler tool can be more effective than a more complex, more expensive tool.Learn the fundamentals of Agile Business Analysis.

Having said that, many PPM tools are built around best practices and unless the organisation has very specific requirements which require a custom-built solution, most package tools will be adequate for many organisations.Practitioner

Different types of PPM tools4-day course including Foundation.

Tools can be deployed in a single office or distributed across the organisation. Tools can be used individually, collaboratively or in an integrated way. The Lean Six SigmaPMOYellow Belt provides training on tools and can also provide specialist consultancy to Self-paced training course to gain LSS Yellow Belt.projectsPMI, ®programmesPMI-ACP , and Self-paced course to prepare you for the exam (exam not included).portfoliosKanban for issues which arise from using PPM tools.Estimating for Agile Foundation

Individual toolsAgile Learning Library (ALL)™

This is typically where a BUSINESS ANALYSISproject managerBCS Business Analysis uses a tool such as planning software or a spreadsheet on a single change initiative (programme or project). There might be several instances of the tool in use by different individuals. But each person uses it on a single change initiative.Business Analysis Foundation

Collaborative toolsLearn the fundamentals of business analysis.

This is where multiple people access a single set of data through a tool. There might be several instances of the tool across the organisation. Each change initiative will have multiple users collaborating through the tool.Modelling Business Processes

Integrated toolsGain practitioner certificate in modelling business processes.

This is where many people can access multiple data sets spanning multiple change initiatives. There is usually a single instance of the tool and the ability of the tool to link data from multiple change initiatives. Enterprise project Business Analysis Practices portfolio managementGain practitioner certificate in business analysis practices. software is an example of an integrated tool.Requirements Engineering

Benefits of PPM toolsPractitioner

If a project portfolio management tool gets embedded within an organisation there are several benefits:Includes Foundation & Practitioner combined option.

• Increased efficiencies of PPM processes;PROGRAMME MANAGEMENT
• Improved compliance with business processes;MSP
• More timely data to support decision-making;®
• Improved quality of decision-making information;Foundation
• Improved decision-making;Learn the fundamentals of programme management.
• Improved management across geography;Practitioner
• Improved staff competence;Includes Foundation & Practitioner combined option.
• Rationalization of legacy systems;INFORMATION TECHNOLOGY (IT)

Therefore, if your organisation is considering implementation of a PPM toolset to support its ITILproject portfolio management® or Foundation project management officeLearn the fundamentals of ITIL service management. (PMO) plans, then this list of benefits could be considered as part of a Strategist DPI business case3-day ITIL Strategist: Direct, Plan & Improve (DPI) course. to fund the tool.Specialist: DSV

PPM tools3-day ITIL Specialist: Drive Stakeholder Value (DSV) course.

Tools to support portfolio, programme and Specialist: CDS project management3-day ITIL Specialist: Create, Deliver and Support (CDS) course. are often chosen by the people responsible for managing the project management office (PMO), or enterprise PMO if it exists at the highest level within the organisation.IT Learning Library (ITLL)™

The tools authorised for use by the BUSINESS LEARNING LIBRARY (BLL)™PMOAgile Learning Library (ALL)™ might be as common as desktop productivity software such as spreadsheets, or slide decks. They can equally be extremely sophisticated and wide-ranging tools.Business Analysis Learning Library (BALL)™

These are some of the collaborative and integrated toolsets available.Compliance Learning Library (CLL)™

Strategic mapping softwareIT Learning Library (ITLL)™

These tools enable users to map Business solutionsprogrammes_blank and Free toolsprojectsAbout to its resulting outputs, outcomes, benefits, and strategy._blank

Enterprise PPM tools (EPM)Blog

These are designed specifically to be used within enterprise PPM environments. They can capture plans, resources, risks, issues, and project documentation, including version control.

Enterprise architecture toolsEXPLORE SUBJECTS

These tools model the organisation’s business structure, processes and can map Select your preferred subject.projects from the current situation to the desired future situation (the change).PROJECT MANAGEMENT QUALIFICATIONS & WORKSHOPS

Knowledge management toolsSelect your preferred qualification or workshop.

These tools enable the sharing of information and learning from it. Some examples are wikis, FAQs, intranets.

Performance management toolsPRINCE2 COURSES

These tools align the expected project or programme performance with strategic objectives and track the actual performance.Select your preferred training course below:

Risk management tools

These enable a common, integrate and systematic approach to the identification and management of risks and issues.APM COURSES

Requirements management toolsSelect your preferred training course below:

These enable project scope to be defined by the capture, analysis, tracing, and prioritisation of detailed project requirements.

PPM techniquesSelect your preferred training course below:

The techniques applied within a PPM environment can be highly complex. When selecting appropriate tools and techniques to use, consideration must be given to the organisation’s maturity.

Portfolio prioritisation and optimisationPRINCE2 AGILE COURSES

This technique enables Select your preferred training course below:programmes and SCRUM COURSESprojectsSelect your preferred training course below: to be categorised and ranked according to one or more criteria. The most common criteria are financial, strategic alignment, risk, and complexity.

This technique enables the organisation to take effective decision-making to direct resources at change initiatives which are more strategically aligned.AGILE BUSINESS ANALYSIS COURSES

Management dashboardsSelect your preferred training course below:

This technique highlights exception and highlight based reporting which enables senior management to quickly decide whether a change initiative is on track in terms of progress. A dashboard can be presented as part of a portfolioBUSINESS ANALYSIS QUALIFICATIONS or programme status report, or it can be delivered electronically with the ability to drill-down into the data using a PPM software tool.Select your preferred qualification.

This technique is designed to quickly provide decision-makers with the clear information needed for timely and effective decision-making without getting overcome with the details.

If you work in a BCS BUSINESS ANALYSIS COURSESPMOSelect your preferred training course below: and need to get a better understanding of the types of tools which can be useful in project, programme and portfolio environments, consider taking a P3OAGILE BUSINESS ANALYSIS COURSES^{®Select your preferred training course below:} course. P3O is the best practice PMO framework for PMO professionals.

P3OCHANGE MANAGEMENT QUALIFICATIONS^{®Select your preferred qualification.} is a registered trademark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.