Introduction as change plays an imperative role there.
This article explains how to write a business case. It includes 2 business case examples and a free business case template for you to CompetenciesdownloadA range of skills is required to facilitate the wanted change and function effectively as a change manager. Such skills include:.Strong communication skills
You’re probably reading this article because you want to know how to write a business case. Perhaps your organisation is embarking on a major project to develop a new product. Or, perhaps you’re thinking of moving house so your family can enjoy a better life. In either case, you write a It is essential for a change manager to be able to communicate clearly and effectively in all writing, speaking, listening and reading activities. They must be able to deliverbusiness case to ensure the investment is worthwhile.
In this article we’ll give you 2 business case examples, provide you with a simple business case template for you to use, and explain how to write a business case. their change message to all stakeholders involved.
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A business case is the justification for some activity (e.g. a project) undertaken by your organisation. It weighs up the timescales, costs and risks of doing the activity against the benefits to be gained. Think of it as weighing up the pros and cons and then taking a sensible decision.Enhance your skills with our expert-led courses
A business case forms an essential component of the curriculum of the best project management courses .
Personal business caseInstructor-led
The final section is the investment appraisal. The investment technique used in this example is called net benefits. As you can see from the table, the project and operational costs are recorded for each year of the investment.
The project lasts 1 year which is why the project costs are zero after year 1. Of course, the benefits won’t be realized until the solution is in place and the company starts to use the handheld devices.
The net benefits are simply the total benefits minus the total costs. This shows that the company will start to get a return on its investment sometime towards the end of year 2. This knowledge is vital if the decision-makers are to take a sensible decision about whether to invest in the project.
Business case template
This simple What is a business change manager?business case template is free to download.Simon Buehring
Summary19 Feb 2026
A business case is the most important document on any project. That’s because it justifies the investment.
It helps an organisation be clear about why a project is needed, and what the results of the investment will be. This is crucial because no organisation has unlimited funds to spend on an unlimited number of projects. Therefore, a business case gives confidence to senior managers when deciding to invest in one project rather than another.Dive deep into the role of a business change manager and what you can learn on change management courses. Discover more by reading on.
However, as you have seen in this article, a business case is something which you can find useful when taking major decisions in your own personal life. Remember – a business case doesn’t need to be a lengthy document. It could easily be a few notes scribbled on the back of something or even sent in an email.
Whatever form your business case takes, remember one thing – it will help you or your organisation take sensible decisions about committing time and resources to a project or activity.
Remember, if you want to learn more about developing a business case, and learn many of the techniques useful for assessing business problems, consider attending a classroom business analyst course.