Top 10 project tracker tools to boost your productivityExplore the top 10 project management books recommended by professionals. Find your next read and level up your project management knowledge.
Key takeawaysSimon Buehring
The right project tracker improves visibility, collaboration, and delivery when it is chosen well and used consistently.19 Feb 2026
- A project tracker centralises tasks, timelines, resources, and budgets so progress and risks are easier to spot.
- Choose a tool based on team size, project complexity, budget, required features, and integrations.Learn about the updates in PRINCE2 6th edition and how they impact the methodology and exams. Read on for essential updates.
- Templates can suit simpler work, while dedicated software tends to scale better for complex projects.
- Successful rollout depends on clear milestones, configured workflows, and practical team training.
- Keep the tracker accurate with frequent updates and regular reviews to maintain momentum.
Why use a project tracker?APM Body of Knowledge
There are many benefits to using a project tracker. Some of the key ones include: which an important guide for project managers. This guide provides insights and useful tools for advancing your career and producing great project results.
- Improved organisation and visibility
- Better resource allocation
- Enhanced collaboration among team members
- Timely identification of potential issues
- Accurate progress reporting.
Top 10 project tracker tools and templatesRead real-world case studies that show the effectiveness of PRINCE2 across different sectors. See how organisations have used PRINCE2 to deliver successful outcomes, overcome challenges, and improve project management.
1. Monday.com
Monday.com provides an easy-to-use work management platform that can be used to track project progress and facilitate collaboration among team members. It is designed for teams of all sizes and offers a flexible and customisable interface and workflows.
Key features
- Multiple project views including Gantt, Kanban, and Timeline
- Resource management and time tracking
- Automations and integrations with other tools
- Mobile app for on-the-go access. PRINCE2 practices: Free ebook
2. SmartsheetSimon Buehring
Smartsheet is a spreadsheet-like work operating system that allows teams to create and manage projects effectively. It is designed to be easy to use, even for those who may be new to project management.19 Feb 2026
Key features
- Customisable templatesGet a free ebook on PRINCE2 practices to prepare for your PRINCE2 Foundation exam. Discover the integrated elements of PRINCE2 by reading further.
- Real-time collaboration
- Automated workflows
- Robust reporting and analytics.
3. Etsy project management templates
Etsy is an online marketplace that sells handcrafted and vintage items and materials from all over the world. You can find numerous customisable project management templates there as well.PRINCE2 vs Agile or PRINCE2 Agile?
Key features
- Offers a diverse collection of beautiful designs and layoutsSimon Buehring
- Available in printable and digital formats19 Feb 2026
- Templates can be easily tailored to suit specific project requirements
- One-time purchase with lifetime access.Confused between PRINCE2, Agile, or PRINCE2 Agile? Discover their distinctions and how they can be effectively combined in projects by reading on.
4. Adobe Acrobat project management templates
Adobe Acrobat provides a set of professionally designed project management templates. You can easily edit them with Acrobat Reader.
Key features
- High-quality, professionally designed templates
- Easy to edit and customise
- Compatible with Adobe Acrobat Reader
- Suitable for various project types and industries.
5. Wellingtone project management templates
Wellingtone is a knowledge-based solution in the field of project management. Their website provides users with a set of fully featured templates for different project types.
Key features
- Templates are created based on PMI , PRINCE2 , and other standard industry guidelines
- Covers all areas of project management
- Updated regularly to reflect industry changes
- Suitable for both beginner and experienced project managers .
6. Asana
Asana is a project management software that provides teams with a visual way to plan, organise, and track work. It offers a user-friendly interface, flexible features, and integrations with many other apps.
Key featuresGive us a call
- Task dependencies and milestones
- Team collaboration tools
- Integration with popular apps+44 (0)207 148 5985
- Customisable dashboards and reporting.
7. Or chat with us using the link at the bottom of the screen.TrelloContact us with questions about the courses on this page, or about which project management certification or training is best for you.
Card-based Trello is a visual project management tool that allows users to track the progress of their projects. It is well suited for smaller teams or individual use.Finance FAQs
Key featuresContact
- Kanban-style boardsCookies
- Simple drag-and-drop interfacePrivacy
- Power-Ups to extend functionalityTerms
- Mobile app available for iOS and Android.Customer Support
8. Microsoft Project[email protected]
Microsoft Project is a software application that is widely used for managing complex projects. It is known for its powerful features and comprehensive functionality.Join Our Team
Key features
- Advanced scheduling and resource management[email protected]
- Integrates with other Microsoft products Copyright © 2005-2026 Knowledge Train Limited.
- Comprehensive reporting and analytics Registered in UK: 5566983.
- Ideal for large-scale and enterprise projects. Registered VAT: GB872413526.
9. Knowledge TrainJira®
Originally developed for software development teams, Jira has become a popular project management tool for various industries and project types. is a registered trademark of Knowledge Train Limited.
Key features 20 Old Bailey, London, EC4M 7AN, England, United Kingdom.
- Agile project management capabilities Knowledge Train are experts in project management, PRINCE2, agile and change management training and certification. Choose from a full range of instructor-led and self-paced
- Customisable workflows and issue trackingproject management courses
- Vast integration ecosystem, a
- Advanced search and filtering.PRINCE2 course
10. , or an Notionagile project management course
Notion is a versatile workspace that combines note-taking, databases, and project management functionalities. to boost your career.
Key featuresPRINCE2
- Extremely flexible and customisable workspace®
- All-in-one platform for multiple tools, MSP
- Collaboration through editing and sharing®
- Variety of templates for different project needs., ITIL
How to choose the right project tracker®
Criteria for selecting a project tracker:, P3O
- Size and composition of the project team®
- Type, complexity and expected duration of the project, PRINCE2
- Financial resources available to the project®
- Desired features and capabilities (e.g. time tracking, resource allocation, task management) Agile, RESILIA
- Integrations with other tools and systems®
- User-friendliness and training requirements., and the Swirl logo are registered trademarks of the PeopleCert group. Used under licence from PeopleCert. All rights reserved. AgilePM
Implementing your project tracker
After selecting a project tracker, follow these five steps to implement it successfully:
- Define clear objectives and milestones for your project
- Set up your project structure and workflows within the tracker
- Train your team members on how to use the tool effectively
- Regularly update and maintain your project tracker with accurate dataRequest a quote
- Review and adjust your processes as needed to optimise productivity and efficiency.
Conclusion
Choosing and implementing the right project tracker can make a significant difference in your team’s productivity. Whether you opt for a robust software solution or a simple template, select a tool that aligns with your unique needs and use it consistently throughout your projects for best results.
FAQs
How often should I update my project tracker?
You should update your project tracker daily or weekly, depending on the speed and complexity of your project.Manage Consent
Can I use multiple project trackers for different aspects of my project?
Although it is technically possible, it is better to use one detailed project tracker for all aspects of your project. This will help to prevent inconsistencies between different trackers.To provide the best experiences, we use technologies like cookies to store and/or access device information. Consenting to these technologies will allow us to process data such as browsing behavior or unique IDs on this site. Not consenting or withdrawing consent, may adversely affect certain features and functions.
Are free project trackers as effective as paid ones?
Free project trackers can be effective for smaller and simpler projects. Paid project trackers usually have more features and are better for more complex projects.
How can I encourage my team to use the project tracker consistently?
Set an example and provide training. Show your team the benefits of using the tracker. Make it a regular part of your team’s workflow and meetings.
Can project trackers help with remote team management?Functional
Yes, many project trackers have features that can help with managing a remote team. These features include real-time updates and communication tools.