Are the benefits clearly identified and justified?PMI.org

The options considered – e.g. do nothing, do something, or do something else – (answers the question ‘What’s the best option?’);Quality

The expected benefits – in measurable terms – (answers the question ‘What’s the return?’);Innovation

Costs – both project and operational – (answers the question ‘How much will it cost?’);Social responsibility
Timescales – for the project and for realizing benefits – (answers the question ‘How long will it take?’);
Investment appraisal – weigh up costs, times, risks against benefits – (answers the question ‘Is it worth it?’);SOCIAL RESPONSIBILITY
Major risks – (answers the question ‘What if?’).Some of the charities we have helped over the years:
What is a business case template?
A business case template serves as a starting point when writing a business case. It is reusable and can be used across all your projects. Depending upon its needs, your organisation may have different business case templates, each one used for different scales of projects.

business case template here . What is the purpose of a business case? The purpose of a business case is simple – it’s used to justify an investment in an activity. Typically, in an organisation this activity is a project. It helps give confidence to management that their investment is worthwhile and will realize benefits for the organisation.AWARDSWho owns a business case?We don’t go seeking awards, but here are two of the awards we have received for our training.

A business case is owned by the person who is funding the project. The name of this role is different across organisations, but commonly this role is known as a project sponsor, or project executive.

By owning the business case, it means this person is accountable for ensuring that any investment decisions which are taken based upon the information within the business case are worthwhile. Subscribe to our exclusive offers and promotions Request a quote
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PRINCE2 Exams Passing the PRINCE2 Practitioner exam
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Simon Buehring 29 Apr 2026How to pass your Practitioner PRINCE2 exam PRINCE2 Agile is a project management methodology that combines the governance of PRINCE2 with the flexibility and responsiveness of Agile approaches. It enables organisations to deliver projects more effectively by integrating structured project control with iterative delivery techniques.Simon Buehring

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Hunting project management jobs in the UK? Discover the best job sites to help you on your way. Scroll down for information on where to find project management jobs. Start your project management career with our free ebook. Learn about pathways and qualifications necessary for success in the field.

Project communication plans Managing small projects

Knowledge Train Simon Buehring19 Feb 2026Copied!19 Feb 2026

Key takeaways

Project success heavily depends on having an effective project communication plan. Our thorough guide helps you create an effective strategy to keep stakeholders informed and proactive during every stage of your project.Passing PRINCE2 Practitioner is about applying PRINCE2 in context and managing your time under exam conditions.Can large project management practices be scaled down? Explore the application of these practices in smaller projects by reading further. The exam tests your ability to apply and tailor PRINCE2, not just recall definitions. Know the exam format: 70 scenario-based questions, 2.5 hours, with a 60% pass mark. Use practice papers to master standard and matching question styles and build speed.

Learn to navigate the manual quickly via contents, glossary, and index, rather than searching per question.

Arrive ready on exam day with the required setup, ID, and conditions to avoid preventable issues.

AI in project management: from automation to augmented leadership Project portfolio management tools

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ContentsArtificial Intelligence is reshaping project delivery. Watch the webinar now to see how AI fits with established methods and what this means for your career. Start the video and take the next step.Explore the features of different project portfolio management tools and how to choose the right one for your needs. Read on for a detailed guide.

Introduction

Practitioner exam purpose Assessment criteria

Syllabus areas examinedFive Case Model for business cases10 essential project management roles

PrerequisitesSimon BuehringKnowledge Train

19 Feb 202619 Feb 2026What's in the Practitioner exam for PRINCE2? Explore the Five Case Model, a comprehensive framework for solving business problems. Enhance your understanding of its structured approach by reading further.Get to know the 10 key project management roles. Understand these roles and their responsibilities to create high-performing teams and deliver exceptional results.

Question styles

How to prepare

Time management

Exam day
How to create an effective project planProject management games: Best simulations and activities for teamsConclusion Knowledge TrainSimon Buehring
Infographic19 Feb 202623 Apr 2026
Introduction

Note: This article was updated in November 2023 to reflect changes to the syllabus made since the launch of Learn how to plan a project with this comprehensive guide. We'll cover everything you need to know to create an effective project plan, from getting started to execution, so your projects are on track and successful.A project management game is a structured activity or simulation that helps people practise project planning and delivery decisions in a low risk setting. Teams use it in training, onboarding and team building workshops to build skills such as scope, schedule, risk and stakeholder management, often drawing on PMBOK Guide and Agile methods.

PRINCE2 7

edition

. Any references to the PRINCE2 manual
in this article are to the latest edition. If you came to this page because you wanted to book your Practitioner-level PRINCE2 exam, visit our

How to Apply AI Technology to Your Project with Paul BoudreauPRINCE2 examsProject controls – your driver to project success

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This webinar provides a concise overview of AI in projects, showcasing practical applications and AI's capabilities. Read on to enhance your project management skills. PRINCE2 certification. Since 2012, our pass rate for the Project controls are an essential part of project management. Find out how you can use them to measure project progress, predict outcomes and steer projects on the right course.

Practitioner exam has been 10% above the UK national average at 83%.
With thorough training methods and understanding about exam techniques our delegates consistently achieve their Practitioner-level PRINCE2 certification.

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Providing resolution to any escalated issues.

Project sponsors act as the connection between the project team and senior-level stakeholders. They are responsible for clearly communicating the value and progress of the project to these stakeholders. The project sponsor is also the final person with accountability for the project budget and results.

The relationship between the sponsor and the PM is vital to the success of the project. This role oversees the day-to-day operations of the project, while the sponsor provides strategic guidance and support by:

Offers strategic direction

Provides political support

Eliminates organisational barriers.

This strong partnership guarantees that the project is on track, has enough resources and is well aligned with business goals. By actively engaging with and supporting project sponsors, the PM increases the likelihood of project success and stakeholder satisfaction.

Project team members

Project team members are a collection of skilled and experienced professionals who apply their specialised knowledge to help projects meet their goals. These team members can take on many different titles or roles, including:

Developers and engineers

Designers and other creative specialists

Quality assurance (QA) testers

Business analysts

Subject matter experts.

Project team members’ primary responsibilities include:

Completing the tasks assigned to them within the specified timelines

Maintaining quality standards throughout the project

Reporting progress and any challenges encountered to the PM

Contributing ideas to problem-solving and innovative solutions.

plays a significant role in the success of any project. Team members are expected to:Communicate effectively and consistently with all stakeholders and team members

Share knowledge and resources

Help their colleagues succeedBe adaptable to the changing project requirements.By promoting open communication, trust, and respect, project team members can overcome project challenges more effectively. This kind of collaboration boosts productivity, creativity, and ultimately, the success of the project, thereby contributing to the achievement of the organisation’s strategic goals.Enhance your skills with our expert-led courses

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Supporting project management roles

Assistant PM

is a second manager or someone who is directly underneath the main PM and they help them out; they do the same job as a regular PM but on smaller or less important projects.

For example, if you are working on a huge project and it’s starting to get a lot of tasks, you may ask an Assistant PM to take over and get it done and they will, if it’s small enough! In summary, the assistant is a great help and acts as a mini PM. The responsibilities of an assistant include:

Planning the project

Monitoring the project and its work

Overseeing the allocated budget

Communicating with the stakeholders

Copyright © 2005-2026 Knowledge Train Limited. Working under the PM, the assistant:
Registered in UK: 5566983. Learns high-level Registered VAT: GB872413526.project management skills
Knowledge TrainGets first-hand experience of making top-level decisions®Builds leadership experience for his/her own future career development.
is a registered trademark of Knowledge Train Limited. This relationship enables effective delegation of tasks as well as broader project supervision. The role of Assistant PM is particularly important for big or complex projects, offering extra management resources and helping to ensure that no detail is missed. 20 Old Bailey, London, EC4M 7AN, England, United Kingdom.Project coordinator
Knowledge Train are experts in project management, PRINCE2, agile and change management training and certification. Choose from a full range of instructor-led and self-paced A project management coursesproject coordinator

, a , or as we will be using to describe it, a coordinator. They work on the team as a supporting role. Some of the responsibilities of a coordinator include:

PRINCE2 courseMeeting and calendar management

, or an Project record keeping

agile project management courseProject logistics to boost your career. Project tracking and reporting.PRINCE2Project coordinators, supporting the PM and team, may:

®Serve as a central point of communication

, MSPSupport resource allocation and management

, ITILSupport risk identification and mitigation.®Project coordinators help with administrative support, allowing the PM to focus on decision-making and leading the project. Their organisational skills and eye for detail allows for a smoother and more effective project workflow.

, P3OProject administrator

®The , PRINCE2project administrator® plays another important support role, providing administrative support. The project administrator’s key tasks include: Agile, RESILIAManaging paperwork and digital files related to the project

®Updating and maintaining

® and AgileBA

®

are registered trademarks of Agile Business Consortium Limited. All rights reserved. The APMG International AgilePM and Swirl Device logo, APMG International AgileBA and Swirl Device Logo, APMG International Change Management and APMG International Better Business Cases and Swirl Device logo are trademarks of The APM Group Limited, used under permission of The APM Group Limited. All rights reserved. Better Business Cases™ is a trademark of Her Majesty’s Treasury. All rights reserved. DevOps Foundation® is a registered mark of the DevOps Institute. “PMI”, “PMBOK®

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, practice papers are the best way to prepare for the types of questions used during the exam. Even when the training day is over, you should practice at home to fully ensure you get to grips with the type of questions used.

There are two styles of objective test questions you’ll have to answer during the exam:

standard

and

matching

.

PMO roles infographic

: for a question such as this where you have 2 ‘Yes’ and 2 ‘No’ answers to choose from, first decide whether it is yes or no. Then from the 2 options remaining, choose which one sounds the most appropriate. This question style is where you must link items in one list to items in a second list. There is only one correct response to each question item, but options from the second list may be used once, more than once (in most cases), or not at all. Look at this:

As an example, take a look at this:

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Exam

How to prepare

Sample exams

Trying the 2 sample exams which comes as part of your course will help you enormously. Timing yourself whilst completing practice papers is also crucial so that you become used to working at a speed required to pass all questions. We’ll talk about exam time-management a little later.Familiarise yourself with the manual

Although you may take the manual into the exam, it’s pointless flicking through it for each question, when you could be using it only for the tricky parts.

When preparing for your exam I recommend that you study the Contents pages and try to remember where it is (it’s the 2

nd page in the book). Then when you need to look something up during the exam you should quickly turn to the contents section to find the relevant chapter.You might also find the glossary useful to quickly remind yourself of a definition. The glossary is at the end of the book, followed by a detailed index for more precise look ups.

Mindmaps

A good way to do this is to draw

– one for each theme and process. After you have drawn yours, compare them to the one in the course guide given as part of your

classroom training

, or as part of your online course

Just remember, there is no ‘perfect’ mind-map so although yours might not look the same as ours it doesn’t mean it’s wrong.

SleepEnsure you get a good night’s sleep the night before your exam. You want to arrive at the exam venue bright and alert, not sleepy after a late night.Time management

The exam lasts for 2.5 hours (or 3 hours 8 minutes if you’re a non-native English speaker).

When the exam starts, spend 5 minutes reading the scenario. Make a mental note of anything which appears significant. The scenario usually explains the number of management stages in the project and will probably say which products are delivered in each stage.

Let’s now look at the two time management strategies to consider.

Strategy 1: equal time per question

Allocate 2 minutes for each of the 70 questions. After answering a question, move to the next one. This will take 140 minutes which, if you spend 5 minutes reading the scenario will leave you 5 minutes for checking at the end that you have answered all 70 questions and haven’t missed any.Strategy 2: two pass approach

Starting at the beginning go through the entire exam paper twice. The first time through you will answer the easy questions and you will mark your answer. “Easy” questions might be the ones which are quick to answer, or the ones which you are confident that you know the answer for.

Skip any questions which you think are too difficult or take a lot of time to read.

During the second pass through, you will attempt the questions which you skipped in the first pass. The risk with this approach is that it is more difficult to keep track of time and you might end up not completing all questions.Lastly, remember to answer every

question. As marks are not deducted for wrong answers, you might just be right, and trusting your instincts will usually serve you well.

On the day of the exam, you must be prepared by having the following:

(such as a passport or driving license) otherwise you

cannot

sit the exam.Computer

with internet access, webcam, audio with mic

Quiet room with an empty desk – you cannot have any papers or books on the table

Water – ensure you have water to drink during the exam. Studies show that students who drink water during exams, on average score 4.8% higher marks than students who don’t drink water. [1]

[1] Pawson, C. (2004, April). Bring water into exams to improve your grade. http://www.uel.ac.uk/news/press-releases/2012/04/waterexams.htm

Just prior to the examination starting, the exam proctor will ask you to show your photo ID, turn your camera 360 degrees to show the room, and will read out the instructions and rules for the exam.

If English is not your first language you will automatically get 25% extra time – 188 minutes instead of 150!

Similarly, you may find completing the exam difficult if you have dyslexia or another medical condition. To get the extra time, you must contact PeopleCert before the exam with a report from your doctor or other medical professional proving your condition. This will then get approved by PeopleCert and you will be awarded extra time.

If you fail the exam, you can re-take it at a later date, although you will need to pay the exam fee again.At the end of the exam, you will not be able to mark any more answers. If you finish the exam early you can submit your answers.

You will receive your exam result on screen as soon as the examination is over. You will receive confirmation by email shortly afterwards.

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View preferences19 Feb 2026Study, effective revision and practicing sample exams will all boost your chances of passing the exam, and achieving a qualification recognized in industries throughout the world.

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