Project communication plans

Key takeaways

A project communication plan sets out who needs what information, when, and how it will be shared.

• Start with stakeholder analysis so messages match each group’s needs, influence, and preferred channels.Contents
• Set measurable communication goals, then track signals like response times, attendance, and stakeholder satisfaction.
• Balance regular updates with information overload by aligning cadence to milestones and urgency.What is change management?
• Assign clear communication responsibilities so reporting, meetings, and documentation are consistently owned.
• Use templates, visuals, and project tools to keep messaging clear, consistent, and easy to action.Importance of change management
• Review and adapt the plan as scope, risks, cultures, time zones, and team set-ups change.