Functional PRINCE2 processes , and PRINCE2 practices – are available to download as ebooks.

These articles have all been updated to they are based upon the Functional 7th edition of PRINCE2 which was released in 2023. We recommend you read all four articles. Always active

In PRINCE2 , people are central to everything that happens in the PRINCE2 processes, its practices, and principles.

Read on to learn all about People in PRINCE2 and start preparing yourself for the PRINCE2 Foundation exam The technical storage or access is strictly necessary for the legitimate purpose of enabling the use of a specific service explicitly requested by the subscriber or user, or for the sole purpose of carrying out the transmission of a communication over an electronic

Management involves instructing the execution of tasks in line with agreed ways of working. Co-creating ways of working with project team members (and stakeholders) improves people’s willingness to be managed.

Projects can be misunderstood about their purpose and impact. A communication management approach is used to “define and describe the means and frequency of communication with and receiving feedback from across the project ecosystem, supporting alignment and shaping of the project. It facilitates engagement with stakeholders through the establishment of a controlled and bidirectional flow of information” [4].

Projects involve people in a temporary team, often across organizational boundaries so people assigned work on projects often have multiple reporting lines. So, project teams require a different management and leadership style than is used for line management hierarchies, as it is more challenging for a temporary leader or manager to exercise their authority.

Effective teams

To build effective teams it is important to understand the competencies and capabilities of team members and ensure any gaps are identified and mitigations put in place (e.g., training). As temporary organizations, project teams may not have worked together before and may need to discover how to work effectively together. Roles and responsibilities should reflect the capability, authority, and availability of the individual doing the work.

An effective team can contain a diversity of members who must feel accepted, respected, and able to express diverse opinions without fear of negative consequences. All members are responsible for creating this psychological safety for each other through their day-to-day interactions and by caring for each other’s wellbeing. Members also need space to experiment, inspect, adapt, self-organize, and adjust ways of working.

PRINCE2 supports building effective teams through the:

• Project plan – explains the team’s goals and helps create a sense of purpose.
• Project management team structure and role descriptions – explains the team structure, roles, responsibilities, and relationships, and identify any coaching or training needs.
• Communication management approach – explains how team members will actively engage with and support each other, and how relationships will be developed between different groups.
• Project initiation documentation – explains agreed ways of working, empowering the team to focus on project delivery .
• Product based planning – emphasises gaining agreement about what will meet user needs and clarifying the dependencies and sequencing of key products.

Whether projects are delivered virtually, in person, or through a hybrid approach, the ways of working together must be agreed to optimize people’s time and build social cohesion. Social cohesion is developed by:

• people meeting in a purposeful way on a regular basis and building trust .
• considering how key relationships will be developed and maintained during the project