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Project planning and visualisation

InfographicWork Breakdown Structure (WBS)IntroductionThe

Whether you’re a seasoned professional or just starting out, having a solid understanding of project delivery is crucial. In this article, we’ll be discussing project delivery concepts, opportunities, and how to find a job in this field.Work Breakdown Structure

What is project delivery? (WBS) is a project management technique that involves breaking down a project into smaller, more manageable components. It is a hierarchical decomposition of the total scope of work and provides a visual representation of all the tasks required to complete a project.Project deliveryThe essence of a WBS is to break down the final deliverable into smaller, more manageable components called work packages. It starts with the final deliverable at the top and is subdivided in a tree structure, where each level of detail represents an increasingly granular level of the project components. These components are typically organised into phases, deliverables, and work packages. By definition, WBS becomes more detailed as you go deeper into the tree. In is the process of converting a plan into tangible results. It involves all the steps required to complete a project, from beginning to end. To successfully deliver a project, a project manager needs skills, methods, and tools to achieve the project’s goals within certain limits.project management
Key elements of successful project delivery include:, WBS is used to:

A clear project scope and objectivesDefine and organise the total scope of a project

Effective resource managementEnsure all the work required is included, and nothing outside the scope is addedStrong communicationCreate a foundation for estimating costs, duration, and resources

Risk assessment and mitigationAssign responsibilities to team membersOngoing monitoring and control.Develop a

The project delivery lifecycleproject scheduleThere are five phases in the project delivery lifecycle: and budget.Project initiationDeveloping a : Define the WBSproject typically requires input from the project team and stakeholders to ensure it is comprehensive and accurate. A WBS is usually presented as a tree diagram or outline, with each level representing an increased level of detail and each item on the same level representing a similar type of work. Note that the term ‘tree’ is used by many software systems and it is not necessarily drawn as a tree.

and ensure it’s feasible. Identify the project’s key stakeholders and goals.A WBS becomes the foundation for other Critical Path Method (CPM): Tools like Microsoft Project, Jira, and Trello can be used to organise tasks and track progress.Critical Path Method: Tools like Slack and Microsoft Teams can be used for communication and file sharing.

(CPM) is a fundamental project management technique used to determine the longest sequence of dependent tasks that must be completed for a project to be finished on time. This sequence of tasks is known as the critical path. The CPM was first developed in the late 1950s and has since been widely adopted for Data analysis and reporting tools

project scheduling: Software like Tableau and Power BI can be used to display project data and generate insights. and control in various industries.Common challenges in project delivery and how to overcome them

CPM involves the following key steps:There are a few common challenges in project delivery that can arise. These include:

Identifying all project tasksScope creep

Determining task dependencies: Define the project’s boundaries and implement change control processes.Estimating task durationsResource limitationsCalculating the earliest and latest start and finish times for each task: Prioritise tasks and consider ways to balance resources.

Identifying the critical path and the float time for non-critical tasks.Stakeholder managementThe critical path represents the sequence of tasks that directly affects the project’s overall duration. Any delay in a critical path task will result in a delay in the project completion date, unless the delay is addressed through corrective action.: Maintain open communication and regularly update stakeholders on progress.

CPM offers several benefits:Quality control

Provides a visual overview of project schedules: Perform thorough testing and quality checks throughout the project.

Highlights tasks that have the most significant impact on project durationEnhance your skills with our expert-led courses

Helps optimise resource allocation

Enables “what-if” scenario analysis.

To effectively apply CPM, project managers often use specialised software that can handle complex calculations and visualise schedules. These tools can also integrate with other techniques like Gantt charts and resource levelling.

Select your preferred training course below:FoundationInclude a

budgetAPM COURSES or cost estimates for the project, covering:

Select your preferred training course below:PractitionerEstimated costs for each component of the project

Labour, materials, and overhead costs

AGILE PROJECT MANAGEMENT COURSES Contingency funds for unforeseen expensesSelect your preferred training course below:CombinedCash flow projections, if applicable.

A comprehensive budget or cost estimate provides a financial roadmap for the project, enabling effective financial management and control.PRINCE2 AGILE COURSES Risk management plan

Select your preferred training course below:06 Jul - 07 JulInclude a risk

BUSINESS CASE COURSESPRINCE2 Foundation course (Online) management plan, which should:Select your preferred training course below: List identified risks and their potential impact

£1,299Describe the strategies for mitigating each riskAGILE COURSES Assign risk owners and response plans

Select your self-paced training course topic.£1,599Explain the process for ongoing risk monitoring and management. Proactively managing risks is crucial to minimise their impact on the project and increase the likelihood of its success.

AGILE PROJECT MANAGEMENT COURSESEnrol nowCommunication plan Define a

communication plan, which should:

Identify the key stakeholders and their information needs Describe the communication methods and frequency{"@context":"http://schema.org","@type":"EducationEvent","name":"PRINCE2 Foundation course","startDate":"2026-07-06","endDate":"2026-07-07","description":"PRINCE2 Foundation course","url":"https://www.knowledgetrain.co.uk/project-management/prince2/prince2-course/prince2-foundation","eventStatus":"EventScheduled","eventAttendanceMode":"OnlineEventAttendanceMode","audience":{"@type":"Audience","name":"

Establish reporting structures and escalation proceduresp>Specify the tools and platforms for information sharing.strong>PRINCE2 Foundation

Effective communication is key to project success, and a well-defined > is for students wanting to learn the language of PRINCE2. It is ideal for people new to PRINCE2 and working in a project environment.

LEAN SIX SIGMA COURSEScommunication plan>"},"aggregateRating":{"@type":"AggregateRating","ratingValue":"4.8","reviewCount":"227"},"location":{"@type":"VirtualLocation","url":"https://www.knowledgetrain.co.uk/project-management/prince2/prince2-course/prince2-foundation"},"image":["https://www.knowledgetrain.co.uk/training-courses/res/logos/axelos-peoplecert-prince2-accredited-training-organisation-logo.svg"],"offers":{"@type":"Offer","url":"https://www.knowledgetrain.co.uk/project-management/prince2/prince2-course/prince2-foundation","price":"","priceCurrency":"","availability":"http://schema.org/InStock","validFrom":"2026-06-12"},"performer":{"@type":"Person","name":"Susan Tuttle"},"organizer":{"@type":"Organization","name":"Knowledge Train","url":"https://www.knowledgetrain.co.uk/project-management/prince2/prince2-course/prince2-foundation"}}

Select your preferred training course below: can help to ensure that all stakeholders are informed and engaged throughout the project lifecycle.

Steps to create a project plan

BUSINESS ANALYST COURSESHow to write a project plan in 6 steps

Select your self-paced training course topic.A good project plan is a project manager’s best friend. Follow these six steps to write a comprehensive project plan.06 Jul - 09 Jul

Step 1: Start with an executive summary

BCS BUSINESS ANALYST COURSESAn executive summary is a brief overview of the main points covered in the rest of the project plan. It is usually the first section to be read by stakeholders, which makes it an important one as well.PRINCE2 Practitioner (with Foundation) course (Online)

Select your preferred training course below:Key points to cover

Project purpose and objectives £1,899

CHANGE MANAGEMENT COURSESA high-level overview of scope, timeline, and budget

Select your self-paced training course topic.Key deliverables and milestones£2,099

Potential risks and mitigation strategies.

APMG CHANGE MANAGEMENT COURSESTips for an effective summary

Select your preferred training course below:Keep it short (1-2 pages maximum)

Use clear, concise language

PROGRAMME MANAGEMENT COURSESFocus on the most important information

Select your self-paced training course topic.Customise content to your audience.

Step 2: Define the project scope

MSP COURSESDefining a clear project scope is crucial for successful project execution. It sets the boundaries for what needs to be done and prevents scope creep (expansion of the project after its start).

Select your preferred training course below:Setting project boundaries

Define project constraints (time, budget, resources)> is for students wanting to learn to apply PRINCE2 on projects.

Lean Six Sigma Yellow Belt training courses- learning outcomes

Select your preferred qualification.Outline any assumptions and dependencies.

Identifying deliverables and expectations

ITIL COURSESList all the deliverables of the project Future trends in project delivery
Select your preferred training course below:Define acceptance criteria for each deliverable06 Jul - 09 JulKeep an eye out for these upcoming trends:
State stakeholder expectations clearly. Artificial intelligence and machine learning
IT QUALIFICATIONSAddressing potential risksPRINCE2 Practitioner (with Foundation) course (London): Use technology to make
Select your preferred qualification.Do a preliminary risk assessment planning
List potential risks and obstacles £2,299 and resource management easier.
ITIL COURSESProvide a high-level overview of how to mitigate them. Remote and distributed teams

Select your preferred training course below:Step 3: Structure your projectEnrol now: Learn to work and manage teams remotely.

Organising your project helps ensure that everything is in the right place and in the right order. Sustainable and green project management

LEARNING LIBRARIESChoosing a framework : Deliver projects sustainably and with an eye for the environment.
Select your preferred training course topic.Select an appropriate project management framework ( Enhance your skills with our expert-led courses
Waterfall

AI QUALIFICATIONS & WORKSHOPS, {"@context":"http://schema.org","@type":"EducationEvent","name":"PRINCE2 Practitioner (with Foundation) course","startDate":"2026-07-06","endDate":"2026-07-09","description":"PRINCE2 Practitioner (with Foundation) course","url":"https://www.knowledgetrain.co.uk/project-management/prince2/prince2-course/prince2-practitioner","eventStatus":"EventScheduled","eventAttendanceMode":"OnlineEventAttendanceMode","audience":{"@type":"Audience","name":""},"aggregateRating":{"@type":"AggregateRating","ratingValue":"4.8","reviewCount":"227"},"location":{"@type":"VirtualLocation","url":"https://www.knowledgetrain.co.uk/project-management/prince2/prince2-course/prince2-practitioner"},"image":["https://www.knowledgetrain.co.uk/training-courses/res/logos/axelos-peoplecert-prince2-accredited-training-organisation-logo.svg"],"offers":{"@type":"Offer","url":"https://www.knowledgetrain.co.uk/project-management/prince2/prince2-course/prince2-practitioner","price":"","priceCurrency":"","availability":"http://schema.org/InStock","validFrom":"2026-06-12"},"performer":{"@type":"Person","name":"Susan Tuttle"},"organizer":{"@type":"Organization","name":"Knowledge Train","url":"https://www.knowledgetrain.co.uk/project-management/prince2/prince2-course/prince2-practitioner"}}

Select your preferred qualification or workshop.Agile
, hybrid, etc.) Self-paced
Subscribe nowAIPGF COURSESMake sure the framework aligns with the project’s needs and the team. APM PFQ blended online

Select your preferred training course below:Organising workflows and deliverables08 Jul - 09 Jul

£749 +vatDivide the project into phases or sprints
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Select your preferred training course below: Identify task dependencies and relationships.

Related articles £1,599 Establishing communication structures

AIPGF COURSES Self-pacedList key stakeholders and their specific communication needs
Select your preferred training course below:Enrol nowPRINCE2 Agile Practitioner (with Foundation) self-paced onlineDecide on communication channels and frequency
Set reporting structures and escalation procedures.

AI WORKSHOPS £1,399 +vatStep 4: Check available project resources

Select your preferred workshop below: Checking available resources involves assessing the skills, tools, materials, and budget necessary for project completion.
Assessing team skills and capacity
Knowledge Train is a PRINCE2 Accredited Training Organization.{"@context":"http://schema.org","@type":"EducationEvent","name":"PRINCE2 Practitioner course","startDate":"2026-07-08","endDate":"2026-07-09","description":"PRINCE2 Practitioner course","url":"https://www.knowledgetrain.co.uk/project-management/prince2/prince2-course/prince2-practitioner","eventStatus":"EventScheduled","eventAttendanceMode":"OnlineEventAttendanceMode","audience":{"@type":"Audience","name":" Evaluate the skills and expertise of available team members

p>Self-pacedIdentify any skill gaps that need to be filled, or training provided

Knowledge Train is an AgilePM Accredited Training Organization.strong>PRINCE2 PractitionerAgilePM Practitioner (with Foundation) self-paced onlineConsider the current workload and capacity of the team.
> is for students wanting to learn to apply PRINCE2 on projects. Evaluating budget and technology needs
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ConclusionIdentify the software, tools, and technology requirements for the project

Knowledge Train is a Better Business Cases Accredited Training Organization. Project delivery is a fast-paced industry with many opportunities for professional growth. Develop key skills, stay on top of the latest industry trends, and use the right tools and methods to succeed in this exciting career. The project delivery industry has something for everyone, whether you’re just starting or looking to advance your career.Assess the need for any additional licenses or subscriptions.
The human side of change: strategies for effective change leadership FAQsIdentifying physical resource requirements
Knowledge Train is a P3O Accredited Training Organization.03 Aug - 04 AugHow can I move into a project delivery role from another field?List the equipment, materials, and resources needed for the project

Simon Buehring Try to identify transferable skills, take on project-related tasks in your current role, and consider taking relevant certifications or training.Determine the workspace or facility requirements19 Feb 2026Knowledge Train is an AgilePM Accredited Training Organization.PRINCE2 Foundation course (Online)Which certifications are most valued for project delivery professionals?Consider any specialised resources or facilities required. PRINCE2, PMP (Step 5: Map out your project timeline

Scroll down to watch the video and learn new change management tools. Start your journey to confident change leadership today.Knowledge Train is a PRINCE2 Agile Accredited Training Organization. £1,599Project Management ProfessionalMapping out a project timeline involves creating a schedule that outlines when tasks should be completed, and milestones achieved. ), and Agile certifications such as Creating a project schedule

Lean Six Sigma Yellow Belt training courses- exam

are highly valued.Estimate the duration and effort required for each task

BCS accredited training partner for Business Analysis. How does project delivery vary across industries?Assign resources to each task.

Although the basic principles remain the same, different industries have their own rules, technologies, or methods that impact project delivery practices.Setting milestones and deadlines Knowledge Train is an Agile BA Accredited Training Organization.What are the main challenges for project delivery managers?Identify key project milestones
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strong>PRINCE2 Foundation Use key performance indicators (KPIs) such as on-time completion, budget adherence, stakeholder satisfaction, and quality of deliverables.Visualising the project timelineSimon Bu> is for students wanting to learn the language of PRINCE2. It is ideal for people new to PRINCE2 and working in a project environment.Knowledge Train is an MSP Accredited Training Organization.Which soft skills are important in project delivery roles?Use project management tools like Gantt charts to visualise the timeline
Highlight critical path activities and dependenciesIndicate task relationships and durations.
Step 6: Manage project changesChange is a common part of most projects. Setting up a process for dealing with change can help keep the project on track and avoid disruption.
Planning for change managementDocument the process for submitting and reviewing change requests
Define the criteria for evaluating the impact of proposed changesIdentify who has the authority to approve changes.
Establishing change control processesSet up a change request form or system

Establish a change control board or designated approvers

Develop a process for communicating approved changes to the project team.By following these six steps, you can create a well-thought-out and detailed project plan that will set you up for success. It’s important to remember that a project plan is not set in stone and should be reviewed and updated regularly throughout the project’s lifecycle.Enhance your skills with our expert-led courses

Instructor-ledIntroduction to Project Management course

£499 +vat

See all dates

£999 +vat

See all datesProject planning tools and templates

Essential project planning toolsProject planning is an important step to successfully managing any project and having the right tools to help make this process simpler, more streamlined and more collaborative is critical. Here are the best project planning tools that will surely give you a hand in your project management endeavours.Project management software options

Project management software is a digital platform that serves as a one-stop shop for planning, executing, and tracking

projects

. Some of the most popular project management software options include:

Microsoft Project

: A comprehensive project planning and resource management tool with robust features for scheduling and tracking project progressTrello

: A visual, card-based task management platform that is great for team collaboration and keeping tasks organised

Asana

: A team collaboration and project management tool with features for task tracking, project timelines, and communication

Jira: A popular

Agile project management

Self-paced

APM PFQ blended online

.Social responsibility

What is the Critical Path Method (CPM), and how does it help in scheduling?

The Critical Path Method or CPM is a project scheduling technique that analyses your project in terms of tasks’ sequence and duration. CPM will help you to identify the longest chain of dependent tasks in your project, the so-called critical path, which would then help you in your decision-making: it will allow you to see what your project’s minimal duration is and what tasks can be delayed or rescheduled without affecting the project in general. The CPM is very useful in resource planning and allocation, as well as ensuring you have a solid deadline.SOCIAL RESPONSIBILITY

What is Scrum, and how does it fit into Agile project management?Some of the charities we have helped over the years:
Scrum
Project scheduling is an Agile project management framework that organises the work into short iterative cycles (sprints). Scrum relies on defined roles (Product Owner, Development Team and

Scrum MasterKnowledge Train), events (sprint planning, daily stand-ups) and tools (sprint backlog). Scrum helps teams to plan and manage their work, adapt to changing requirements, and deliver value quickly.

19 Feb 2026How does Agile project management differ from traditional methods?

Agile

Scheduling a project can be an important aspect of managing a project. In this article, we will be looking at how you can develop schedules that work, and resources that will help your project stay on schedule. Scroll down to read more. is an iterative and incremental approach to product development that values flexibility, collaboration, and customer satisfaction over following a rigid plan. Agile teams embrace change even late in the project, and they focus on delivering working solutions regularly rather than following a fixed set of requirements. Agile is all about continuous improvement and responding to feedback, and there are different ways (frameworks) to do it.

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Knowledge Train 19 Feb 2026{"@context":"https://schema.org","@type":"ImageObject","contentUrl":"https://www.knowledgetrain.co.uk/training-courses/critical-path-method-example.webp","description":"Example of a Critical Path Method (CPM)","license":"https://www.knowledgetrain.co.uk/license","acquireLicensePage":"https://www.knowledgetrain.co.uk/license","creditText":"Knowledge Train","uploadDate":"2024-10-20T09:00:29.000Z","copyrightNotice":"© 2024 Knowledge Train Limited. All rights reserved.","creator":{"@type":"Organization","name":"Knowledge Train","url":"https://www.knowledgetrain.co.uk"}}

Learn how to connect projects to business strategy and objectives. Select and prioritise initiatives that will help your organisation move forward. Find out how to do it, and improve the results you get from projects, for improved performance overall.{"@context":"https://schema.org","@type":"ImageObject","contentUrl":"https://www.knowledgetrain.co.uk/training-courses/kanban-board-example-1.webp","description":"Example of a kanban board.","license":"https://www.knowledgetrain.co.uk/license","acquireLicensePage":"https://www.knowledgetrain.co.uk/license","creditText":"Knowledge Train","uploadDate":"2024-10-20T09:00:29.000Z","copyrightNotice":"© 2024 Knowledge Train Limited. All rights reserved.","creator":{"@type":"Organization","name":"Knowledge Train","url":"https://www.knowledgetrain.co.uk"}}

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