Configuration Item Record

This is the fifth in my series of blog articles about the twenty-six PRINCE2 management products, the documents created to facilitate the smooth running of a PRINCE2 project. You will learn all about these PRINCE2 management products on PRINCE2 training. The subject of this article is the Configuration Item Record. A large number of these records are created during a PRINCE2 project. They may not have the most exciting name in the world, but they play an important part in project work.

During a PRINCE2 project, a Configuration Item Record is created for each of the other management products, as well as for each specialist product (i.e. the deliverables). Each record contains important details about a particular product, for example its source, history, current status, owner’s name, and a description of its relationship with other items. You can think of Configuration Item Records as being rather like identity cards for the project’s products.

The Configuration Item Records are stored together, perhaps in a spreadsheet or database, forming what is sometimes called a ‘configuration library’. The location in which they are stored should be secure, and they should accurately reflect the products they represent, in order to meet PRINCE2’s quality criteria for them.

Configuration Item Records are not static documents; they are updated to document the changes that occur to products during the project. They are of particular use to the project manager when he/she is reporting on the progress of particular products.

Effective PRINCE2 training

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Look out for my next blog article about PRINCE2 management products!